Are you looking to send an invoice for landscaping services and need a landscaping invoice template? If yes, you’ve come to the right place. In this blog, we’ll share 25 landscaping invoice templates available for free download in various formats—PDF, Word, Excel, Google Docs, and Google Sheets. These templates will help you quickly create professional landscaping invoices. Plus, we’ll introduce a free tool that can help you send invoices and get paid up to three times faster. Let’s get started.
Table of Contents:
What is a Landscaping Invoice Template?
A landscaping invoice template is a ready-made document that helps landscapers bill their clients for services. It offers a simple and organized way to list the important details, such as what work was done, how much it costs, and when payment is due. Using a template makes it easier for landscapers to create professional-looking invoices without starting from scratch each time.
Landscaping projects often include different types of work, like labor, materials, renting equipment, and extra services such as tree trimming, lawn care, or garden design. A landscaping invoice template is designed to handle all these details by giving landscapers a structured layout to clearly show each service and its cost.
Now that you understand what a landscaping invoice template is and why it’s beneficial, in the following section let’s look at the key details you need to include in your landscaping invoice.
Key Details to Include in a Landscaping Invoice:
Your Business Information
Start with your business name, and add your logo if you have one—it’s the first thing your client will see, so it should be clear and professional. Include your full address, phone number, and email. For example, your heading could look like this:
Green Leaf Landscaping
123 Maple Street, Springfield, IL 62704
Phone: (555) 123-4567 | Email: [email protected]
This provides the client with all the necessary contact details should they need to discuss the invoice.
Client’s Information
Make sure to include your client’s full name or their business name, along with their address. If you’re working with a company, it’s helpful to include a contact person’s name for added clarity. For instance:
Bill To:
Rosewood Estate
Sarah Johnson
456 Oak Avenue, Springfield, IL 62705
This avoids any confusion and ensures the invoice reaches the right person.
Invoice Number and Date
Every invoice should have a unique invoice number to help both you and the client keep records organized. For example, you might use a format like “GL-2024-105” where “GL” represents your business, followed by the year and a sequential number. Along with the invoice number, include the date of issue, such as “October 15, 2024.” This date is important because it sets the payment terms timeline.
Description of Services Provided
Be detailed when listing each service. Instead of just saying “Landscaping,” break it down to show exactly what was done, such as:
- Lawn Mowing (0.5 acres) – $100
- Tree Trimming (3 large oaks) – $150
- Garden Bed Installation (12 sq ft with mulch and edging) – $200
If materials were used, list them separately, like:- Mulch (5 bags, red cedar) – $25
- Fertilizer (organic, 10 lbs) – $15
This level of detail helps the client understand what each charge covers, making the invoice more transparent and easier to review.
Costs for Each Service or Item:
Clearly show the cost next to each service or material. For example:
- Aerating Lawn (front and back yards) – $120
- Pest Control Treatment (organic, one-time service) – $80
Providing an itemized list not only justifies the total amount but also helps prevent any misunderstandings about what the client is being charged for.
Subtotal and Total Amount Due
After itemizing all the services and materials, add them up to display the subtotal. If there are additional fees—such as a travel charge—or discounts, list these separately. Then, show the final total amount due, like this:
- Subtotal: $570
- Sales Tax (8%): $45.60
- Travel Fee: $20
- Total Due: $635.60
Make sure the total is prominent so the client can easily see what they owe.
Now that you understand the key elements of a landscaping invoice, here are 25 free, ready-to-download templates that you can just fill them send to your clients.
Download 25 Landscaping Invoice Templates in PDF, Word, Excel, Google Docs and Google Sheets Formats:
Download Landscaping Invoice Templates in a PDF format for free
Download Landscaping Invoice Templates in a Word format for free
Download Landscaping Invoice Templates in an Excel format for free
Download Landscaping Invoice Templates in Google Docs format for free
Download Landscaping Invoice Templates in Google Sheets format for free
These downloadable templates work well if you only need to send an invoice occasionally. However, if you regularly send invoices, they can become time-consuming. With templates, you’ll need to track payments manually, send follow-up reminders, and handle different payment methods, as these templates don’t come with built-in payment features. This means that chasing payments and staying on top of what’s been paid can quickly turn into a hassle.
If invoicing is a regular part of your business, it’s worth considering an invoicing tool. In the next section, we’ll introduce a free tool that helps you create invoices quickly and get paid up to three times faster.
Invoicing Tool to Send Landscaping Invoice:
Handling invoices manually can be a real challenge, especially when you’re trying to keep track of payments and calculate totals. An invoicing tool takes the hassle out of the process, making billing much smoother. Here’s how it can benefit your business:
All Your Client Info in One Place: Instead of juggling spreadsheets or scattered paperwork, an invoicing tool keeps all your client details together. This way, you can quickly find old invoices and create new ones without constantly re-entering information. It keeps everything organized and saves you time.
Easily Monitor Invoice Status: Check the status of your invoices, whether they’re paid, unpaid, or overdue, from a single dashboard. This gives you a clear picture of your finances and makes it simpler to stay on top of your accounts.
Automatic Payment Reminders: Set up reminders that go out to clients automatically when payments are coming due. This helps reduce the need for you to manually follow up, ensuring payments stay on track.
For a reliable invoicing solution, CheckYa is a great choice. It’s free to start, with no need for a credit card or upfront fees.
Here’s what makes CheckYa a valuable tool for your business:
1. Invoice in Over 135 Currencies: Whether your clients are local or international, CheckYa lets you invoice in their preferred currency, supporting more than 135 options.
2. Offer Multiple Payment Methods: CheckYa integrates with PayPal and Stripe, so your clients can pay using credit cards, debit cards, ACH, PayPal, Google Pay, Apple Pay, and more. These payment options gives clients the flexibility to pay how they want.
3. Automated Payment Reminders: You can schedule reminders to go out automatically two days before the payment due date, helping you avoid late payments.
4. Flexible Billing Options for Different Services: If you charge by the hour for labor or by quantity for materials, CheckYa makes it easy to customize your invoices to fit different types of charges.
5. Apply Discounts and Taxes Easily: You can quickly add discounts or taxes to individual items on your invoice, making sure your pricing is clear and accurate.
6. Manage Transaction Fees: You can decide whether to split transaction fees with your clients or pass the full amount on to them. This lets you keep more control over your costs and helps maintain your profit margins.
Here’s how you can invoice using CheckYa in three simple steps:
- Sign up for free: Head over to the “Invoices” section, and click on “Create Invoice” to begin.
- Fill in the details: add your name and business information, select the currency, and list each item you’re billing for, including quantities, costs, taxes, and any discounts. You can also set payment terms if needed. Then, connect your preferred payment method and choose how to manage the payment processing fees.
- Preview and send the invoice: Once you’ve double-checked everything, hit send, and your invoice is on its way.
Conclusion:
Now that you have 25 landscaping invoice templates and understand the key components of a landscaping invoice, keep this guide handy for your next billing. Remember, tools like CheckYa can help you create and send invoices twice as fast while ensuring you get paid up to three times quicker. Give it a try.
